Corporate Travel Expense Management Solutions: What to Look For

Let's face it– making sure your employee travel management is policy-compliant, efficient, and hassle-free is quite a task. From juggling poorly maintained travel receipts to last-min approved travel itineraries, corporate travel management, when done manually, is an HR team's worst nightmare come true and needless to mention, an expensive nightmare due to possible human errors.

While the adoption is still at snail-speed, some companies have managed to turn the “corporate business travel management nightmare” around, thanks to corporate travel expense management solutions like Ziptrrip. Before we set foot into understanding how travel management software like Ziptrrip is making it easy for businesses to automate and track their entire travel booking activities, let's first understand what current challenges are plaguing the corporate travel management space.

Why Corporate Travel Management is Broken

Making your HR teams manually handle corporate business travel management is nothing short of chaos and an absolute waste of your human capital. From poorly maintained travel receipts and hotel bills to overpriced last-min bookings that are faultily coordinated, all of this data is often scattered across WhatsApp messages, boring email threads, etc.

More reasons why manual corporate travel management is dysfunctional —

• Refunds for last-min cancellations are, for the most part, unprocessed and disappear into thin air.
• Your HR teams spend hours headhunting the cheapest hotel and flight deals instead of headhunting your company’s future talent.
• Your employees kiss goodbye to audit trails and accountability when they “forget” to keep track of all their travel-related expenses.
• HR + Ops + Finance = all spend precious time (that could be utilised elsewhere) on getting manual approvals, management confirmations, last-minute changes, payments, budget approvals, etc.
• The number of expensive and misguiding options present for your employees’ travel, accommodations, airport transfers, travel allowances, visa charges, etc. are huge enough for your poor HR team to get lost in for 2–3 business days.

Now that we’ve gained good footing on why and how the current employee business travel management space is dysfunctional, let's understand how expert corporate travel expense management solutions like Ziptrrip make your employees’ next trip easy, completely automated, and yes! easy on your corporate pockets!

4 Non-Negotiables in a Corporate Travel Management Software and How Ziptrrip Delivers Them All!

Automated bookings

Ziptrrip tracks your emails and WhatsApp messages with travel-related communications and automates your end-to-end travel-related bookings. Want to switch to 3 different flying routes with a complicated flight schedule that also has confusing visa requirements? Ziptrrip’s advanced employee travel management system has got your corporate back!

Transparent pricing

When you rely on traditional travel agents for corporate travel services, you are secretly paying for some third-party commission fees and, at times, even inflated rates on travel and accommodation deals which, in the long run, can bankrupt you. Ziptrrip offers you access to real-time costs for hotels, flights, and other transport while delivering a clear cost breakdown of taxes, base fares, and other underlying pricing.

Policy-enforcement made quick and easy

Keeping up with your company's travel policies can be a challenge while outsourcing your corporate travel requirements to third parties or traditional travel agents. Ziptrrip’s corporate travel management system automatically enforces your travel policies every time your employees make bookings. Be it restrictions on flight classes or hotel budgets, Ziptrrip auto-applies your rules every time and also generates real-time reports on the same. In addition to this, the software also facilitates a role-based control system that sets different policies and rules for different departments and seniority levels that fit the assigned travel profile.

Make refunds easy and fast

Unlike traditional agents, Ziptrrip makes refunds a gentle breeze. Had to cancel your flight due to last-minute changes? Hotel was not up to your mark? Worry not! Ziptrrip's corporate travel management software has got your last-min plan changes and refunds covered. Once refunded, the software automatically updates your travel expense records making sure there are no double entries or accounting errors.

Managing Corporate travel does not have to be expensive or time-consuming. Ziptrrip helps corporates automate travel bookings, approval process & implement a dynamic travel policy through intelligent algorithms. Ziptrrip leverages deep tech & AI to understand customers travel patterns, policy compliance as well as provide the best value fares through meta supply created at the back end.

Have more questions on Ziptrrip’s corporate business travel management​ software? Feel free to bother one of our team members with your questions by clicking here.