The Hidden Hurdles of Corporate Travel for Mid-Sized Companies (And How Ziptrrip Solves Them)
Sure, running a startup is challenging, but scaling into a mid-sized company and moving beyond the chaos of a small startup invites complexities of its own. And yes, now that you have scaled and said goodbye to being a startup, the teams are now slightly bigger, you have new markets to dig into, etc.
As you expand into a mid-sized company, you still have one quagmire of an operation that seems to go unnoticed at first, only to pile up and start biting into your expense sheets much later, and that is your corporate travel management systems.
If your mid-sized company is still relying on traditional travel agencies for outsourcing employee travel bookings and whatnot, then you are falling behind. Business travel management processes are plagued with inefficiencies that are often quietly tucked away and don’t show up on paper, but still manage to hit your operations, budgets, and even employee morale hard.
You might fail to notice it when your company has, say, 15 employees, but as soon as you scale into a mid-sized company with 50, 100, or more employees, managing employee travel becomes a drain on not only time and money but also your poor HR and Finance teams’ patience levels.
But lucky for your mid-sized company, we no longer live in an era where businesses have to rely on poor and decaying employee business travel management practices, all thanks to Ziptrrip’s intelligent corporate travel management software.
Let’s understand some employee travel management issues plaguing mid-sized businesses and how a purpose-built travel management application like Ziptrrip Full Stack can fix those issues in a few clicks, not by adding complexity, but by simplifying your operations.
When Travel Management Quietly Becomes a Headache
Let's paint you a picture.
Your VP of Sales is traveling to Lucknow to meet new clients. Meanwhile, the HR team is sending a few employees to Mumbai for onboarding some new talent, and your leadership team is attending a conference in Singapore.
After spending nearly endless hours figuring out timelines and accommodations, the bookings get made, somehow. But let’s pause and take a sneak peek behind the scenes:
- Visa documents are nowhere to be found for your international travelers heading to Singapore
- Your finance team literally had to work overtime because they had to manually put together travel invoices, expense sheets, and whatnot
- Your CFO and leadership are next to clueless about how much was really spent across departments because there was no centralized way to track everything
- The new HR intern forgets to book the airport cab, delaying your executive
If this doesn't help you notice the cracks in the way your mid-sized company manages corporate travel, then we don't know what will.
What worked for your business when it was a small startup now turns into a complicated and, needless to say, disjointed process. Once you move away from being a small startup, sooner or later your scaling company hits a stage where it's too big for ad-hoc travel but not big enough to afford a full internal travel team.
That’s where corporate business travel management software like Ziptrrip Full Stack pops up to help you put out the fire.
The Mid-Sized Company Travel Trap
- Over-reliance on fragmented travel agencies
- No system for handling last-minute changes
- Uncoordinated team travel
- Poor travel policy visibility
How Ziptrrip Full Stack Fixes Growing Corporate Travel Challenges
Ziptrrip Full Stack is specially designed for mid-sized businesses that are scaling by the minute but require structured, scalable, and controlled corporate travel management processes.
1. Aggregated Corporate Fares — No More Overpaying
Ziptrrip’s corporate travel management software puts together rates from GDS, non-GDS, OTAs, and even your negotiated deals so your HR and Finance teams don't have to break their heads hunting down and compiling the best fares in one place.
On a side note, say goodbye to overpaying because you booked last minute on random apps.
2. Integrated Visa Assistance and Documentation
Yes, engineers at Ziptrrip really thought this solution through so your HR teams don't have to stress about chaotic and, let's face it, super lengthy visa processes. The Ziptrrip Full Stack solution smoothly integrates visa assistance, document checklists, and even appointment scheduling into your employee business travel management system.
Frantic last-minute paperwork or missed flights due to visa troubles all disappear into thin air with Ziptrrip Full Stack.
3. Department-Wise Expense Visibility — All Centralized for an Easy View
Scaling businesses often lose control over which departments are overspending. With Ziptrrip’s smart dashboard, your company can easily track how much each department is really spending on travel and how compliant departments are with your travel policies.
Insights into department-wise spends can serve as a game-changer for corporate travel expense management solutions, helping you optimize your budgets as your company scales.
4. Doing it All Under One Roof
At Ziptrrip, we know going through various travel websites and platforms and dealing with scattered bookings is as painful as explaining to your boss why you need 'work from home' during the cricket season.
That’s exactly why we built Ziptrrip to bring everything under one roof. Flights, hotels, visas, everything. Your employees can handle it all from a single platform. No more hopping across apps or chasing down different vendors.
With Ziptrrip’s advanced centralized bookings enablement, employees get access to all types of travel-related bookings and the best fares, all in one place. This means it's faster, super organized, and your Finance and HR teams finally get the visibility and control they’ve been daydreaming about.
Managing corporate travel does not have to be expensive or time-consuming. Ziptrrip helps corporates automate travel bookings, approval processes, and implement a dynamic travel policy through intelligent algorithms. Ziptrrip leverages deep tech and AI to understand customer travel patterns, ensure policy compliance, and provide the best-value fares through the meta-supply created at the back end.
Have more questions on Ziptrrip’s corporate business travel management software? Feel free to bother one of our team members with your questions by clicking here.
