Evaluating Travel Management Software: Essential Features for Enhanced Efficiency
Handling employee travel shouldn’t feel like a 5,000-piece jigsaw puzzle every time someone needs to book a flight, arrange accommodation in a new country, or even just book a cab service. Unfortunately, for many businesses, that’s exactly how it feels, thanks to poor UI, fragmented platforms, rushed last-minute bookings (with no refund guarantees), lost or poorly organized travel approvals, and the list goes on.
The truth is, corporate travel management is no longer stuck in the stone age, thanks to travel business management solutions like Ziptrrip.
But on a side note, if your company is still stuck using manual bookings, hard-to-understand spreadsheets for expense management, or even random apps that lack security, your teams are likely overspending on ineffective solutions, wasting company time, and frustrating your employees who just want to travel without any hassle.
Why add hours of unnecessary manual labour for your HR and Finance teams when you can choose to streamline all aspects of employee travel management with one solution like Ziptrrip? Choosing an advanced travel management software like Ziptrrip can keep your finance teams happy, HR teams stress-free, employees grateful, all while helping your business significantly cut down on employee travel costs.
Let’s understand why Ziptrrip is quickly becoming the go-to travel management software for businesses that want to travel smarter.
Why You Need Corporate Travel Management Software (Even if You Think You Don’t)
We’re sure your HR and Finance teams have already tried a patchwork of emails, employee approval documents, old-school agency calls, and even cute but useless apps from the app store in an attempt to find those perfect travel deals that are friendly to the expense sheet.
But let’s get real! What are the actual outcomes despite all those efforts? We’re glad you’re finally wondering.
Here’s a quick list to help you understand why traditional corporate travel management isn’t delivering the best outcomes for your company:
- Bookings scattered across different platforms
- Employees going over budget and making off-policy reservations
- Your HR and Finance teams playing endless back-and-forth ping-pong to track poorly documented expenses
- No real-time view of how much your business is really shelling out on employee travel
We bet all these issues sound familiar. Taking these challenges into consideration (along with the unending list of problems with traditional employee corporate travel agencies), engineers at Ziptrrip have meticulously curated a corporate travel software solution that helps you centralize bookings, control travel costs, account for employee travel expenses, and make corporate travel less of a burden for your employees.
Essential Features Every Great Travel Management Software Should Have
Keeping It All Under One Roof
Centralizing your travel booking activities is the key to a happy HR team!
Ever imagined the luxury of handling visas, travel approvals, booking flights, hotels, and cabs all on one platform? That’s exactly what a good corporate travel management software like Ziptrrip facilitates. But that’s not all. An advanced employee travel management solution like Ziptrrip also handles fare searches by pulling rates from GDS systems, airline websites, OTAs, and consolidators to help your HR and Finance teams get competitive rates while maintaining control with approved corporate travel management software.
Built-in Expense Management
Because your finance team has had enough of scattered travel data!
Handling employee travel bookings is one thing. But managing the expenses that sneak back later? That’s a whole new ball game. Luckily for your company, Ziptrrip’s employee travel expense management solution has your back. Ziptrrip’s system automates employee travel expense management by:
- Automatically linking employee travel bookings to expense claims
- Handling approvals efficiently with clear policy adherence
- Capturing and categorizing data from receipts for easy reporting
Welcoming Real-Time Insights
Kissing the days of chasing employees for updates goodbye!
With great corporate travel comes greater accountability and greater responsibility when it comes to costs. That’s why, with Ziptrrip, you always know:
- Who’s traveling
- How much you’re really spending
- Which policies are being followed and which ones are being violated
- What approvals are pending
Whether you’re a startup with five employees or an enterprise with thousands, Ziptrrip has a solution designed for your size and needs.
Managing corporate travel does not have to be expensive or time-consuming. Ziptrrip helps corporates automate travel bookings, approval process & implement a dynamic travel policy through intelligent algorithms. Ziptrrip leverages deep tech & AI to understand customers travel patterns, policy compliance as well as provide the best value fares through meta supply created at the back end. Have more questions on Ziptrrip’s corporate business travel management software? Feel free to bother one of our team members with your questions by clicking here.
